Privacy Policy

The London Solicitors Litigation Association (LSLA) is an unincorporated members’ association of
solicitors and similar legal professionals practising in civil litigation in London. We review upcoming
legislation, court procedures, consultation papers and communications from Government and the
Court Service and keep members informed of developments as well as inviting contributions. We also
organise lectures for members on a regular basis as well as social events and joint events with Bar
Associations

The LSLA respects your privacy and is committed to protecting your personal data. This privacy
notice will inform you as to how we look after your personal data.

1. IMPORTANT INFORMATION AND WHO WE ARE

This privacy notice aims to give you information on how we collect and process your personal data.

The London Solicitors Litigation Association is the controller and responsible for your personal data.
The administrative functions of the LSLA are carried out by the members of the Committee and their
respective law firms and organisations, together with our Administrator, who is responsible for
overseeing questions in relation to this privacy notice. If you have any questions about this privacy
notice, including any requests to exercise your legal rights, please contact the Administrator using the
details set out below.

Our full details are:

Full name of entity: London Solicitors Litigation Association 

Administrators & Accounts Payable:  Helen Groth & Mary Watson

Email address: lsla@lsla.co.uk & accounts@lsla.co.uk

You have the right to make a complaint at any time to the Information Commissioner's Office (ICO),
the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however,
appreciate the chance to deal with your concerns before you approach the ICO so please contact us
in the first instance. This version was last updated on 22 July 2020.

It is important that the personal data we hold about our members is accurate and current. Please
keep us informed if your personal data changes during your relationship with us

2. THE DATA WE COLLECT ABOUT YOU

Personal data, or personal information, means any information about an individual from which that
person can be identified. It does not include data where the identity has been removed (anonymous
data). We may collect, use, store and transfer different kinds of personal data about you which we
have grouped together follows:

  • Identity Data includes first name, last name, username or similar identifier, title, and
    qualification date.
  • Contact Data includes employer’s or firm’s name and address, email address and
    telephone numbers.

We do not normally collect any Special Categories of Personal Data about you, with the exception
that if you have a health-related dietary requirement we may need to notify your personal data to the
event venue for catering purposes. We do not store or otherwise use or share such data.

Where we need to collect personal data by law, or (if you are a supplier to us) under the terms of a
contract we have with you and you fail to provide that data when requested, we may not be able to
perform the contract we have or are trying to enter into with you.

3. HOW IS YOUR PERSONAL DATA COLLECTED?

You may give us your Identity and Contact Data by filling in forms on our website or by corresponding
with us by post, phone, email or otherwise. This includes personal data you provide when you book a
lecture or event or sign up for membership.

4. HOW WE USE YOUR PERSONAL DATA

We will only use your personal data when the law allows us to. Most commonly, we will use your
personal data in the following circumstances:

  • Where we need to provide the services to which your membership entitles you.
  • Where it is necessary for our legitimate interests (or those of a third party) and your interests
    and fundamental rights do not override those interests.
  • Where we need to comply with a legal or regulatory obligation.

You can ask us to stop sending you our newsletter or messages about our events and lectures at any
time by sending an email request to our Administrator.

Service Provider Name

Nature of Services

Type of personal data processed

Mary Watson & Helen Groth

Administration of all LSLA business activity 

All categories of data

EUKhost.com

Hosting of LSLA website

All categories of data

18a LTD

Design and technical support for website 

Processing data available on publicly accessible areas of our website as well as data stored in the databases such as account data and data collected by our web contact forms.

The Rocket Science Group LLC d/b/a MailChimp

Email services

Names and email addresses of LSLA members (see MailChimp’s Privacy Policy for further details)

Cookies

Visitors to the LSLA website will be exposed to the following cookies:

  • Google analytics – These are used to identify first time and return visitors to the
    website. We do not identify any individual users.
  • lsla_cookie_policy – If this cookie does not exist on the users browser, a visitor will be
    presented with an ‘Accept cookies’ popup on their screen.
  • __stripe_mid and __stripe_sid – These cookies are set by Stripe, our payment provider, when someone tries to buy something from our website.
  • lsla_session – This is set if the visitor adds an event or membership to their
    shopping cart so that as the user proceeds through the checkout process, the
    website knows which shopping cart to checkout.
  • session - Hcaptcha cookie for holding session information. Duration 8 hours.

You do not have to accept cookies, but if you do not, we may not be able to provide you
with certain services from our website, including ticket booking.

5. DISCLOSURES OF YOUR PERSONAL DATA

We will not normally share your personal data with any third party, with the exception of dietary
requirements at some of our events. We require event organisers to respect the security of such
personal data and to treat it in accordance with the law.

6. INTERNATIONAL TRANSFERS

We do not transfer your personal data outside the European Economic Area (EEA), although our
email account is a gmail account so it is subject to Google’s terms of business. Some of our data is
stored on servers operated by Sugarsync, a US based processor which has adopted EU approved
model clauses.

7. DATA SECURITY

We have put in place appropriate security measures to prevent your personal data from being
accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit
access to your personal data to those who have a business need to know, subject to a duty of
confidentiality. We have procedures to deal with any suspected personal data breach and will notify
you and any applicable regulator of a breach where we are legally required to do so.

8. DATA RETENTION

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it
for, including for the purposes of satisfying any legal, accounting, or reporting requirements. In some
circumstances you can ask us to delete your data. If a member does not renew membership we will
normally delete personal data after 26 months from the expiry date. Account related data will be kept
for 6 years.

9. YOUR LEGAL RIGHTS

In certain circumstances, you have rights under data protection laws in relation to your personal data.
You will not normally have to pay a fee to access your personal data (or to exercise any of the other
rights).

If you wish to exercise any of your rights we will need to request specific information from you to help
us confirm your identity. This is a security measure to ensure that personal data is not disclosed to
any person who has no right to receive it. We may also ask you for further information in relation to
your request.

We will try to respond to all legitimate requests within one month. Occasionally it may take us longer
than a month if your request is particularly complex or you have made a number of requests. In this
case, we will notify you and keep you updated.

You have the right to:

9.1 Request access to your personal data (commonly known as a "data subject access
request"). This enables you to receive a copy of the personal data we hold about you and to
check that we are lawfully processing it.

9.2 Request correction of the personal data that we hold about you. This enables you to have
any incomplete or inaccurate data we hold about you corrected, though we may need to
verify the accuracy of the new data you provide to us.

9.3 Request erasure of your personal data. This enables you to ask us to delete or remove
personal data where there is no good reason for us continuing to process it.

9.4 Object to processing of your personal data where we are relying on a legitimate interest
and you feel it impacts on your fundamental rights and freedoms, or where we are
processing your personal data for direct marketing purposes.

9.5 Request restriction of processing of your personal data. This enables you to ask us to
suspend the processing of your personal data in certain circumstances.

9.6 Request the transfer of your personal data to you or to a third party.

9.7 Withdraw consent at any time where we are relying on consent to process your personal
data. If you withdraw your consent, we may not be able to provide membership services to
you. We will advise you if this is the case at the time you withdraw your consent.

 

CONTACT VIA MAILCHIMP

We reserve the right to contact you in relation to invoices that are unpaid. If you opt out from receiving mail from us we will avoid contacting you for marketing purposes but will continue to contact you in relation to unpaid invoices.

Last updated: 09 August 2024